Manage journals

User permission: Financial Statements > Data Entry

On the Data Entry tab on your Financial Statements homepage, you can take the following journal-related actions:

• View a list of all journals.

• Open a journal to view its details and take further action (depending on its status):

  • Edit or publish a draft journal.

  • Duplicate a published journal.

• Create a new journal.

• Delete draft journals.

Open a journal

Click the journal to open it. What you can do next depends on the journal's status.

Edit a draft journal

Open the draft journal, make your changes, then either close or publish it, as required.

Delete a draft journal

Click the kebab menu at the end of the draft journal row and click Delete. The row is deleted instantly.

Publish a draft journal

Open the draft journal, review its entries, then click Publish. Learn more about publishing journals.

Duplicate a journal

Duplicate a published or reversal journal to create a template you can use for future journals of a similar type. For example, you'll likely have a set of journals you add every month, you can duplicate a journal then update the dates and values.

Open the journal and click Duplicate, then enter a name and click Duplicate. Proceed to edit and publish the new journal, or close it in the draft state and return to it later.

Reverse a journal

Currently, the reversal is a two-step process. The ability to reverse journal entries automatically is coming soon.

Reversing a journal creates a perfect offset of the original journal. While you can edit the date, you can't edit any of the other journal details.

1. Open the published journal and click Reverse.

2. Select the reversing date:

   • Same day: Suitable for reversing journals that were added by mistake or contain errors.

   • Next day: Typically used for month end reversing journals.

   • Custom date: Suitable for reversing journals that had several lines containing a variety of dates, as you can define a date that best reflects them all.

3. Click Preview and review the entries in the draft reversal journal.

   • If you need to, you can quickly go back to the original journal by clicking the link at the top, then click Reverse to continue with the reversal.

   • If you click Close, you return to the Data entry tab. You can return to the draft reversal later.

4. Click Publish to create the reversing journal. You now have two journals; the original and the reversal where the values are automatically reversed for you.

   • You can see both journals in the Data entry tab on your Financial Statements homepage, with the Status column differentiating each one.

   • You can see both journals in the Analytics grid. The reversal journals have (Reversal) appended to the journal name in the JNL Name column.