Manage financial statements (Beta)

This feature is currently in beta, and the content on this page is temporary. It will be merged into the main documentation when the feature becomes generally available.

User permission: Manage Custom Statements

In Financial Statements, click Statement > Manage Statements.

The Manage statements page has three key elements:

1. Statement list

This is a list of the default financial statements in the database, plus any custom financial statements added by your organization.

Statements are grouped by type (Profit and Loss, Balance Sheet, and Cash Flow), so you can easily differentiate them.

Actions you can take here:

• Select a statement to edit

• Show or hide a statement

• Duplicate a statement

• Rename a statement

• Delete a statement

• Reorder statements - coming soon

• Add a statement

2. Statement editing area

This is where you view and edit the items in a selected statement.

See Edit a financial statement (Beta).

3. Exit button

This is how you return to the statement grid.

See Exit and rebuild the database.

Show or hide statements

Use the eye icon in the statement list to control whether a statement appears in the Statements menu.

• Click the icon to turn visibility off or back on again.

• When a statement is hidden, users cannot open it from the Statements menu.

• This does not delete the statement. It remains in Manage statements and you can show it again any time.

Rename a statement

You can rename custom statements. You can't rename the default statements.

1. In the statement list, click the statement’s options menu.

2. Click Rename.

3. Enter the new name, then click Rename.

Add a statement

You can add more Profit and Loss, Balance Sheet, and Cash Flow statements to the database to have different versions for different audiences. To do so, you can either duplicate an existing statement, use a template, or create a new statement from scratch.

For example, you might want to provide Profit and Loss statements with different levels of detail to satisfy the needs of different audiences. Compare the information required by three audiences in the table below.

Board	Management	Branch
Sales Cost of Goods Sold Gross Profit Operating Expenses Earnings Before Interest and Tax Interest Net Profit Before Tax	Sales Cost of Goods Sold Gross Profit Sales & Marketing Research & Development General & Administration Total Operating Expenses Net Profit Before Tax	Sales Direct Labor Direct Materials Total Direct costs Gross Profit Salaries & Wages Marketing Rent & Operating Expenses Insurance General & Other Total Operating Expenses Net Profit before Tax

Duplicate a statement

Duplicating an existing statement is the simplest and quickest way to add a new statement, as you base the new statement on one that is already in your database, taking advantage of existing mappings and so on. You can then edit the new statement as required.

1. In the statement list, click the statement’s options menu.

2. Click Duplicate.

3. Enter a name for the new statement.

4. Click Duplicate.

5. Proceed to edit the statement.

Use a template (coming soon)

This functionality is still in development.

Add a new statement from scratch

1. At the bottom of the statement list, click Add statement.

2. Enter a name for the new statement.

3. Choose how to map the accounts in the statement. Account mapping is managed by the statement dimension. You can:

   • Use an existing dimension (recommended): Reuse the account mapping from another statement.

     • This method saves time now and reduces administration burden later. However, once selected, you can't change this dimension or its mappings.

     • The account mapping of these dimensions is managed elsewhere, either via the Groups feature or in Designer, and often driven by the Chart of Accounts mapping in your ERP.

   • Create a custom dimension: Create a new custom dimension and map the accounts yourself.

4. Click Add.

5. Proceed to edit the statement.

Delete a statement

You can delete custom statements. You can't delete the default statements.

Deleting a statement removes its account mapping.

Any favorites, subscriptions, or dashboard widgets that use the statement will no longer work.

1. In the statement list, click the statement’s options menu.

2. Click Delete.

3. Click Delete to confirm.

Reorder statements (coming soon)

This functionality is still in development.

Exit and rebuild the database

Changes to the statement list save automatically.

Changes inside a statement must be saved before you can exit.

After you add or edit statements, you need to initiate a database build for your changes to take effect.

Click Exit in the top-right corner, then choose one of these options:

• Build now: A database build is initiated and you return to the statement grid. This build process might take some time, depending on the size of your database. Keep an eye on the database status indicator. When the dot is blue, the database is being rebuilt. When it is green, the rebuild is complete.

• Build later: You return to the statement grid. The database will be rebuilt at the next schedule build time.