Manage financial statements

Create, customize, and maintain your organization's financial statements.

User permission: Manage Custom Statements

Watch these videos:

• Phocas Demo: Automate month-end and Customize statements

• PUG Training: Financial Statements 101

In Financial Statements, click the Statement menu > Customize Statements to open the Statements window.

The Statements window displays a list of the default financial statements for the underlying database, plus any custom financial statements you have created or other users have shared with you. This is the list of statements that displays when you click the Statements menu button.

The grid displays the following information for each statement:

• Type: The type of financial statement it is, such as Profit and Loss or Balance Sheet.

• Top Level Dimension: How the accounts in the statement are grouped (categorized).

• Is Default?: True means the statement is a default statement; the original one from your ERP. False means it's a custom statement that was created here. Custom statements are based on a default statement, so it will get the grouping, calculation and account mapping structure from that default statement as a starting point, which can then be customized.

You can take the following actions:

• Create a financial statement

• Rename a financial statement

• Delete a financial statement

• Customize a financial statement, such as reordering items, adding calculations, managing column layouts, and more.

• Restrict access to accounts

• Manage budget streams, create a budget from within a financial statement, and add a budget file to a financial database

• Use statistical streams

• Use multiple currencies

• Manage dimension groups

• Map categories from your Chart of Accounts