LogoLogo
More help and supportPhocas website
  • Home
  • Getting started
    • Navigation
    • Homepage
    • Data access
    • User licenses, profiles and permissions
    • Account settings
    • Databases
    • Periods
      • Offset dates
      • Default period for a database
    • Sharing and folders
      • Share a dashboard, favorite, or alert
    • Subscriptions
  • Analytics
    • Take a tour of Analytics
    • Work with the grid
    • View a summary of the data
    • Customize your view (Analytics)
      • Change the mode
        • Period mode
        • Period Variance mode
        • Period Stream mode
        • Moving mode
        • Stream mode
        • Total mode
        • Transaction mode
        • Matrix mode
        • Matrix Variance mode
        • Matrix Share mode
        • Variance mode
        • Search mode
        • Market mode
        • Custom mode
      • Change the properties (Analytics)
      • Change the measures (Analytics)
      • Change the stream
      • Use the activity filter
      • Change the data format
      • Change the period (Analytics)
    • Drill down into your data (view transactions)
    • Filter data (use dimensions)
    • Select data (Analytics)
    • Focus on data (Analytics)
    • Copy or export data
    • Search for data
      • Perform a basic search
      • Perform an advanced search
      • Search for similar or comparative data (right-click filter)
    • Add levels to the grid (grid nesting)
    • Compare data with Matrix mode
    • Get more options for viewing data
    • Visualize your data in a chart
      • Bar and Column charts
      • Combo chart
      • Pareto chart
      • Waterfall chart
      • Line chart
      • Area and % Area charts
      • Pie and Donut charts
      • Bubble chart
      • Radar chart
      • Gauge chart
      • Bullet chart
      • Summary and Ring Summary charts
      • Map charts
      • Configure the chart options
      • Select and focus on a chart segment
      • Export a chart as an image
      • Use the chart legend
    • Save favorites and add to dashboards (Analytics)
    • Reset data
    • Phocas AI
    • Flex Modes
      • Switch modes
      • Filter data (Flex Modes)
      • Apply conditional formatting
      • Add levels to the grid (Flex Modes)
      • Manage columns (Flex Modes)
      • Save and share a favorite (Flex Modes)
      • View your data in a chart (Flex Modes)
  • Financial Statements
    • Take a tour of Financial Statements
    • Overview of access to financial statements
    • Customize your view (Financial Statements)
      • Change the properties (Financial Statements)
      • Change the measures (Financial Statements)
      • Change the period (Financial Statements)
      • Change the current data
      • Change the budget data
      • Change the columns
      • Change the style
      • Change the rows (activity filter)
    • Filter the financial information
    • Select and focus on data (Financial Statements)
    • Copy or export financial information
    • Add a level in a financial statement
    • View financial information in a matrix (change column groups)
    • Add and view comments (Financial Statements)
    • View transactions (Financial Statements)
    • View financial information in a chart
      • Create a Pie and Donut chart (Financial Statements)
      • Create a Value card
      • Export a financial chart widget as an image
    • Save and share favorites (Financial Statements)
    • Add financial analysis to a dashboard
    • Manage financial statements
      • Overview of financial statements and dimensions
      • Create a financial statement
      • Delete a financial statement
      • Customize a financial statement
        • Rename a financial statement
        • Reorder a financial statement
        • Customize account groups
        • Customize calculations
          • Functions for Profit & Loss calculations
          • Formulas for financial ratios
        • Customize headings and spacers
        • Set the revenue row in a Profit & Loss statement
        • Customize columns
        • Customize a Cash Flow statement
          • Common account mapping for Cash Flow statements
        • Rebuild the database
      • Set the financial year end date
      • Map the Retained Earnings account(s)
      • Restrict access to accounts
      • Manage budget streams (Financial Statements)
        • Create a budget (Financial Statements)
      • Use statistical streams
      • Use multiple currencies
      • Manage dimension groups
      • Map categories from your Chart of Accounts
  • Budgets & Forecasts
    • Overview of key terms and concepts
      • Budgets versus forecasts
      • Users and data access
      • Relationship with the Financial Statements module
      • 3-statement budgeting
      • Filtering methods
      • Demand planning
      • Loan repayments
    • Take a tour of Budgets & Forecasts
      • Explore the budget workbook
      • Explore the forecast workbook
      • Explore the Balance Sheet and Cash Flow budgets and forecasts
    • Customize your view (Budgets & Forecasts)
      • Filter a worksheet (search for items)
      • Group period columns
      • Use layouts
    • Use session filters
    • Edit values in a worksheet
      • Open workbook notes
      • Use keyboard shortcuts
      • Copy and paste values
      • Use comparison rows
      • Use sum and working lines
      • Use formulas
      • Spread totals
      • Revert to the baseline values
      • Edit the Balance Sheet budget
      • View and use headcount data
    • Refresh a workbook
    • Use workflows
      • Contribute to the workflow
      • View the workflow history
      • View workflow comments
    • View budget information in a chart
    • Open baseline, comparative, or opening balance data
    • Review the budget or forecast
      • Add and view cell comments
      • View and restore the cell history
      • View the audit log
      • Compare actuals, budgets and forecasts
    • Export a workbook or worksheet tab
    • Manage budgets and forecasts
      • Create a budget workbook
        • Filtered budget or forecast
        • Multi-currency budget
        • Unclassified data
        • Period types in budgets
        • Additional measures for driver-based budgeting
      • Create a forecast workbook
      • Clone a workbook
      • Import a budget or forecast
      • Edit the workbook setup
      • Roll a budget forward
      • Add more detail to a budget or forecast
      • Add worksheet tabs (drivers)
        • Balance Sheet and Cash Flow tabs
        • Manual Entry tab
        • Database tab
        • Headcount tab
          • Headcount tab FAQs
        • Reference tab
        • Lookup tab
        • Allocations tab
        • Scratch Pad tab
      • Manage worksheet tabs
      • Add notes to a workbook
      • Customize the format of measures
      • Manage the workflow
      • Manage user access and notifications
      • Publish a budget, forecast or other worksheet tab
      • Fix the baseline in a budget
      • Delete or restore a workbook
      • Delete a stream (Budgets & Forecasts)
      • Troubleshoot performance issues
  • Rebates
    • Overview of rebates
    • Get started with Rebates
    • Projects
    • Rules
      • Parent-child rebate rules
      • Rebates calculation methods
      • Yearly rebates
      • Quarterly rebates
      • Monthly rebates
      • Whole rule period rebates
      • Retrospective rebates
      • Pro rata rebates
    • Calculations
      • Run a calculation
      • Schedule calculations
      • View calculation results and transactions
      • Post calculation results
    • Seasonal calendars
    • Rebates analysis
    • Rebates near miss analysis
  • CRM
    • Overview of CRM
    • Agenda
    • Contacts
    • Accounts
    • Leads
    • Activities
      • Microsoft 365 Outlook calendar integration
    • Campaigns
    • CRM analysis
    • CRM administration
  • Favorites
    • Save a favorite
    • Manage favorites
    • Set a favorite as your default view
    • Use alerts
  • Dashboards
    • Use dashboards
    • Create a dashboard
    • Set a dashboard as your homepage
    • Manage dashboards
  • Administration
    • Overview of access to data (Administration)
    • Users
      • Add, update or delete a user account
        • User maintenance form
        • User permissions
      • Create a user template
      • Manage a user's database access and restrictions
      • Manage user passwords
      • Monitor user activity
      • Lock user accounts
      • Impersonate a user
    • Profiles
    • Folders (Administration)
    • Favorites (Administration)
    • Dashboards (Administration)
    • Subscriptions (Administration)
    • Periods (Administration)
      • Period types
      • Working days
    • Databases (Administration)
    • Sync Sources
    • Connectors
    • Configuration
      • Set up SSO
      • Set up SSO with Microsoft Entra ID
    • Logs
    • Designer
      • Modify a database
      • Get your data into Phocas
      • Design a database
        • Create a database
        • Add (connect) data to a database
        • Map data to the database
        • Save your database design
      • Design a financial database
      • Build a database
      • View and revert to older design versions
      • Add a budget file to a financial database
      • Add a budget file to a non-financial database (easy budget upload)
    • Sync
      • Automatically join or split items during Sync (split view)
      • Schedule the sync process
      • Migrate Sync
      • Test the sync process
    • Reserved words and characters
    • End of year maintenance tips
  • OTHER INFORMATION
    • File upload
    • Encrypt (share secrets)
    • Glossary
    • Release notes
      • Analytics release notes
      • Financial Statements release notes
      • Budgets and Forecasts release notes
      • Rebates release notes
      • Administration release notes
    • System requirements
    • Technical limitations
    • Security information
    • Scheduled upgrade and maintenance periods
    • More help and support
Powered by GitBook

© Phocas Software

On this page
  • Add the Scratch Pad tab
  • Get familiar with the Scratch Pad tab
  • Toolbar
  • Cell formatting
  • Add data
  • Import data
  • Manually enter data
  • Apply formatting to the worksheet or specific cell
  • Export data

Was this helpful?

  1. Budgets & Forecasts
  2. Manage budgets and forecasts
  3. Add worksheet tabs (drivers)

Scratch Pad tab

Add a blank, unstructured worksheet tab in a budget or forecast workbook in which you can import external data.

PreviousAllocations tabNextManage worksheet tabs

Last updated 3 months ago

Was this helpful?

User permissions: Budgets & Forecasts and Manage Budgets & Forecasts

The Scratch Pad tab is a blank, unstructured worksheet tab, where instead of having set period columns (such as 12 monthly columns), it has columns A to Z and numbered rows. This freeform structure gives you a lot of flexibility. For example, you can use this tab to:

  • Do KPI or ratio analysis based on data in other tabs.

  • Create calculations that reference data in other tabs for scenario planning.

  • Manage one-off budget scenarios, such as events, where you don't want to be restricted by structured period columns that are in the other types of worksheet tabs.

  • Save workings together with the budget.

The following video shows how to add a Scratch Pad tab and import data into it to create a one-off Events budget that's used to drive the Main budget.

Add the Scratch Pad tab

  1. Either click the Budget menu > Add tab > Scratch Pad or the Add button at the bottom of the workbook and select the Scratch Pad tab type.

  2. Enter a name for the tab and click Save and finish.

Get familiar with the Scratch Pad tab

The Scratch Pad tab looks different from the other tabs. It has a unique toolbar and doesn't have the standard search and workflow features, as they're not required here.

Toolbar

The toolbar at the top has the same Budget, Tab, Row, and Cell menu, and Undo and Redo options that you get in other worksheets, plus the following tab-specific options (from left to right):

  • Freeze: Freeze the first column, first row, or both items, to keep them visible when scrolling through the rest of the worksheet. This is useful when you’re working with a lot of data but want to keep the headers or key reference data in view at all times. Click the button to switch between the freeze options.

  • Bold: Make the contents of the selected cell bold so it stands out from the contents in other cells.

  • Border: Add a border to the bottom, top, left and/or right of a cell.

  • Background color: Change the background color of the selected cell.

Cell formatting

Right-click the cell or click the Cell menu, then click Format cell to open the Cell formatting window. Enter the prefix, number of decimal places, and suffix as required, then click out of the box.

To remove the cell formatting, open the Cell formatting window and click Delete.

Add data

The Scratch Pad tab was developed to provide that space where you can store data without restrictions on form or format. You can either import or enter data and tables into the freeform grid.

Import data

You can import a worksheet from Microsoft Excel. During the import, any Excel formatting formulas are removed and replaced with hard-coded values. Formatting is also removed.

The Scratch Pad tab doesn't have all the same functionality as Excel. For more complicated calculations, it might be more efficient to complete those workings in Excel first, then import the worksheet into the Scratch Pad tab.

  1. Either click the Tab menu > Import data or click the Scratch Pad tab (at the bottom of the workbook), then select the Import data.

  2. Click Select file, locate and select your file, then click Open. If there are multiple worksheets in the source file, select the worksheet that contains the data you want to import.

  3. Click Import.

  4. Review the data to ensure it was imported as expected.

Manually enter data

While you can copy data from Excel and past it directly into the grid, please ensure that the numbers in Excel are formatted as general or number because custom formats are not supported. If you find that copied numbers are not pasting correctly, change the data format in Excel and try again.

Apply formatting to the worksheet or specific cell

Export data

Similar to how you can in other tabs, you can determine the format (prefix, suffix and number of decimal places) of the contents of each cell in the Scratch Pad tab. While you can set the format on all cells, it only applies when there’s a numeric value in the cell.

(Recommended) Reinstate the you lost during the import process so that any changes you make here will flow through to other parts of the budget. You can also use the tools to format the worksheet similar to how it looked in Excel.

You can input whatever you want (text, numeric data, or a combination of both) wherever you want. You or in the same way you do in other tabs. You can also use .

After adding data, you can use the to freeze rows or columns, add borders and background colors, and contents bold. You can also apply .

See . The publishing method is not available for this tab.

customize the format of measures
formulas
enter and edit values
copy and paste values
formulas
Export a workbook or worksheet tab
tools
cell formatting