Filtered budget
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A filtered budget is only one way to filter the data that is displayed in a budget and it poses a risk - see the section below. Learn about the other to see if another one better meets your budgeting needs.
The creation of filtered budget workbooks gives you a lot of flexibility in how you approach your budgeting process. You can use filters alongside the copy workbook feature to quickly create multiple budgets from the same database, where the only difference is the filter that is applied. You can then work on each of those budget workflows separately, then publish them all into the same stream, without overwriting any data.
In the budget setup, there are two filtering options that relate to the dimensions and entities in the underlying database: 1. Dimension entity filter and 2. Level filter.
The dimension entity filter, sometimes called the budget filter or budget-wide filter, allows you to filter the data in the budget using dimensions not present in the budget (Main worksheet tab) itself. As a result, the whole budget is filtered to display only the data for the selected entity or entities.
This type of filter is suitable when:
You want to create a simple budget for an entity, such as in example 1 below.
You are budgeting on a project basis. You can create multiple budgets of the same budgeting model, one for each project.
Your organization acquires a new business during the year. You can create a separate budget for that business unit based on your current budget.
You can apply multiple dimension entity filters. A filter indicator is displayed at the top of the worksheet for reference purposes.
Suppose you want to create a Profit & Loss budget containing data for the UK only.
In the budget setup, you have levels for the Category and Account dimensions.
Select the filter checkbox.
Select the dimension (Country) and entity (UK).
In the budget worksheet, you see the Category and Account levels but only data for the UK.
Suppose you want to create a Sales budget, but only include sales reps from the USA and products from category A.
In the budget setup, you have levels for the Sales Rep and Product.
Select the filter checkbox.
Select the dimension (Country) and US entity.
Click Add filter, then select the Major dimension and A entity.
In the budget worksheet, you see the Sales Rep and Product levels, but only data for the US and Major A product category.
The level filter applies a filter to one or more entities in a specific dimension level. As a result, the level is displayed in the budget as usual, but only the selected entities are displayed underneath. This type of filter is suitable when you want to select a subset of entities.
In the following example, a level filter is applied to create a budget workbook for the UK.
Even though this level filter example uses the same scenario as that in the single entity filter example above, it leads to different visual results.
In the following example, a level filter is applied to create a budget workbook for a Regional Manager who is responsible for only four branches.
If you apply a level filter, after you copy the workbook as usual, the new workbook will have the same level filter applied. You can then edit the setup of the new workbook to change the filter.
When you publish a budget workbook as a stream, only the relevant filtered dimension will populate (or overwrite) with new data. If you publish an unfiltered version of a budget workbook, you will overwrite all filtered uploads that you already made.
After you complete the workflow for each filtered budget, you can publish the data in each one into the same stream.
For example, suppose you created three separate budget workbooks using an entity filter on the Country dimension. Now you want to publish them all into a stream called Financial Budgets 2025.
Publish the other budgets into the same stream that you created for the first budget.
While applying a filter in the budget setup is a great way to focus on selected dimension entities in a budget, you are effectively removing all the other entities from the budget. As a result, you run the risk of inadvertently filtering out data, which causes problems later on.
For example, suppose you have four warehouses but one of them is not in use. When you create a Sales budget you apply a filter to stop that unused warehouse from being displayed in that budget. In other words, you are saying, "I just want warehouse 1, 2 and 3". Later in the year, if you open a new warehouse (5), it won't show up in the budget, as it has effectively been filtered out.
Problem:
Something is missing from the budget, such as a particular branch, product, or customer.
Resolution:
If you haven't started budgeting yet:
A filtered budget mightn't be the best solution for your scenario. Consider using an alternative filtering method (see below).
You can to bring additional information into a filtered budget. For example, if you create a budget for the USA, you might want to add data from the UK or Australia for reference or comparative proposes.
You can use to bring additional information into the budget. For example, if you create a filtered budget for the UK, you might want to add data from Australia for reference or comparative purposes.
If you apply a dimension entity filter, when you , the Select budget filter setting allows you to select a different budget filter (dimension and/or entity) to apply to the new workbook.
.
, then view the published budget data there.
If you've already started budgeting, to include the new item in the budget.
from the budget. It can then be easily added back in later.
